PropStream Review 2025: Is This Real Estate Data Platform Right for You?
PropStream has established itself as one of the most comprehensive real estate data platforms available, providing investors with access to over 160 million properties nationwide. Its significant search capabilities, list stacking features, and integrated skip tracing have made it a go-to resource for finding eager sellers and analyzing potential deals.
But while PropStream includes basic marketing and lead management tools, serious investors often need more sophisticated automation and CRM to efficiently convert opportunities into closed deals.
To create this PropStream review, I’ve analyzed the platform extensively. I believe it’s the ideal choice if:
- You need comprehensive property data and motivated seller lists
- You want to analyze deals with comparables and property details
- You’re looking to identify off-market opportunities through data
- You need skip tracing to find owner’s contact information
- You prefer data-driven investment decisions
However, PropStream focuses primarily on data and discovery, with more basic tools for managing and nurturing the leads you generate. For investors looking to scale their operations beyond PropStream’s built-in capabilities, complementary CRM and automation tools can provide the advanced features needed for high-volume lead conversion.
This is where REsimpli becomes particularly valuable. REsimpli is an all-in-one CRM software for real estate investors that works out of the box without requiring any third-party integrations.
While PropStream helps you find motivated sellers and provides basic outreach tools, REsimpli offers a complete integrated solution with advanced communication features, marketing automation, and pipeline management designed for high-volume lead conversion. Similar to PropStream, REsimpli also offers native list-building features integrated with List Stacking, from where investors can skip-trace contacts, start cold calling campaigns, send direct mail, and more. Unlike platforms that require you to connect multiple tools, REsimpli includes everything you need built in, including dialer functionality and driving for dollars features similar to specialized competitors like DealMachine, all at no extra charge.
Because PropStream and REsimpli can complement each other when used together, I’ve included a detailed look at REsimpli later in this review as a potential next step in your real estate investment workflow.
Table of contents:
- What is PropStream?
- PropStream Pros & Cons
- PropStream Review: How it Works & Key Features
- Where PropStream’s Basic Tools May Fall Short
- Taking It Further with REsimpli
- PropStream and REsimpli: Workflow Comparison
- Final Verdict
What is PropStream?
PropStream was founded in 2006 under its original parent company, EquiMine, with a mission to democratize access to real estate data.
What began as property data distributed on CD-ROMs has evolved into an advanced cloud-based platform serving tens of thousands of subscribers. In 2021, Stewart Title acquired PropStream for $175 million, further cementing its position as a leader in real estate data intelligence.
The platform aggregates data from public records, Multiple Listing Service (MLS) databases, and private sources to provide a comprehensive view of the real estate market. Users can search properties using over 165 different filters, stack multiple lists to identify the most motivated sellers, and access detailed property information, including ownership history, mortgage data, and tax records.
PropStream’s evolution reflects the changing needs of real estate professionals.
The 2025 acquisition of BatchLeads and BatchDialer added AI-powered lead generation and calling capabilities, while features like Lead Automator allow users to manage and maintain targeted marketing lists directly within the platform. The mobile app enables “Driving for Dollars” functionality, letting investors capture property information and track routes while in the field.
Today, PropStream serves real estate investors, wholesalers, agents, and brokers who need comprehensive property data to identify investment opportunities, analyze market trends, and generate lists of motivated sellers for their marketing campaigns.
PropStream Pros & Cons
| Pros | Cons |
|---|---|
| ✅ Access to 160+ million properties nationwide | ❌ Basic lead management vs. full CRM pipeline |
| ✅ Advanced filtering with 165+ search criteria | ❌ Limited marketing automation (no drip campaigns) |
| ✅ List stacking to identify highly motivated sellers | ❌ Basic team features vs. comprehensive collaboration |
| ✅ Integrated skip tracing for contact information | ❌ One-off marketing vs. systematic multi-touch sequences |
| ✅ Comprehensive comparables and property analysis | ❌ May require additional tools for scaling operations |
| ✅ Mobile app for driving for dollars | ❌ No visual sales pipeline or advanced task management |
| ✅ Email marketing and direct mail capabilities | ❌ Limited AI-powered automation features |
| ✅ BatchDialer integration for calling |
PropStream Review: How it Works & Key Features
Nationwide Property Search & Advanced Filtering
PropStream’s core strength lies in its vast database and advanced search capabilities. Users can search properties by entering a geographic area, from broad county searches to specific addresses or custom map boundaries.
The platform offers over 165 filters organized into categories, including property characteristics (bedrooms, square footage, year built), MLS information (active, pending, expired listings), owner information (absentee, corporate, years owned), financial data (estimated value, equity percentage, mortgage balance), and distress indicators (pre-foreclosure, liens, bankruptcy).
The interface displays results on an interactive map with property pins that reveal key information when clicked. Each property has a detailed report showing ownership history, tax information, mortgage details, and any associated liens or foreclosure filings. Users can save searches and export property lists in various formats for use in marketing campaigns.
List Stacking for Motivated Seller Identification
List Stacking is PropStream’s method for finding the most motivated sellers by identifying properties that appear on multiple lists.
Users can upload or create different lists, such as absentee owners, pre-foreclosures, high equity properties, and tax delinquents. The system then identifies properties that appear on multiple lists, with the overlap indicating higher motivation levels.
Source: PropStream
PropStream offers 20 pre-built “Quick Lists” including vacant properties, tired landlords, senior owners, failed MLS listings, and properties with various types of liens. Users can combine these with custom searches to create highly targeted marketing lists. The platform helps manage duplicates and flags certain property statuses, ensuring cleaner, more actionable lists.
Skip Tracing and Owner Contact Discovery
The integrated skip tracing feature allows users to find contact information for property owners with a single click.
Source: PropStream
The service retrieves up to 4 phone numbers and 4 email addresses per property and includes searches on LLC and trust-owned properties, expanding reach to business entities.
Skip tracing includes automatic DNC (Do Not Call) registry scrubbing and litigator flagging to help maintain compliance.
Different subscription tiers include varying levels of skip tracing access: Pro and Elite users receive free skip tracing, while Essentials users can access skip tracing starting at 12 cents per contact. Annual Essentials subscribers and those with the Lead Automator add-on also receive free skip tracing.
Comparables and Property Valuation
PropStream’s comparables feature pulls data from both MLS and public records to help users determine accurate property values.
Users can access the “Comparables & Nearby Listings” tab from any property detail page to view recent sales and active listings. The system offers customizable filters for distance, sale date, property type, square footage, and other characteristics.
Source: PropStream
A unique “Flip Comps” analysis identifies properties bought and sold within 24 months, helping investors understand local flipping activity and potential after-repair values. Users can generate professional PDF reports of their comparative analysis for presentations or financing applications.
Driving for Dollars Mobile Functionality
The PropStream mobile app transforms neighborhood drives into productive lead generation activities.
Users can tap properties on the map to instantly access owner information, property details, and tax history. The app offers two driving modes: “Just Drive” for traditional property spotting, and “Set Filters and Drive” for targeted searches within a specific radius.
Source: PropStream
Route tracking helps you review previously covered areas and saves driving history for future reference. Properties identified during drives sync automatically with the desktop platform. Users can initiate skip traces and send postcards directly from the app, creating an efficient field-to-follow-up workflow.
Where PropStream’s Basic Tools May Fall Short
While PropStream provides fundamental capabilities for data discovery and basic marketing, several limitations become apparent for investors running high-volume operations or seeking to scale their businesses.
These constraints reveal a platform optimized for data intelligence and foundational outreach rather than advanced execution and automation.
The most significant gap is in customer relationship management depth.
PropStream’s Lead Automator provides basic list maintenance and organization, but it doesn’t offer a visual sales pipeline where you can track leads through stages like “Appointment Set,” “Offer Made,” or “Under Contract.” There’s no comprehensive system for tracking detailed communication history, setting complex follow-up reminders, or managing leads through multiple deal stages with team assignments and status tracking.
Marketing automation represents another area where PropStream provides basics but not advanced capabilities.
Source: PropStream
While PropStream offers email marketing and postcard campaigns for outreach, it doesn’t include multi-touch drip campaigns or automated follow-up sequences. Each marketing effort requires manual setup and execution, making it challenging to maintain systematic, automated communication with large lists over extended periods.
You can send campaigns, but you can’t set up advanced workflows that automatically nurture leads through multiple reference points based on their behavior or responses.
The platform’s communication tools cover fundamentals but lack integration and automation.
With the BatchDialer acquisition, PropStream now offers calling capabilities through a third-party integration, and it includes email marketing features. However, these tools operate more as separate features rather than an integrated communication suite with centralized logging, automated workflows, and AI-powered assistance.
For investors making hundreds of calls and managing complex follow-up sequences, this can add operational complexity.
Team collaboration features exist, but are more limited compared to dedicated CRM platforms.
PropStream allows team member access and basic permission controls, but it doesn’t provide advanced task assignment systems, detailed performance tracking dashboards, or shared pipeline views with customizable stages. For growing investment businesses with multiple team members handling different aspects of the sales process, these limitations can impact efficiency and accountability.
Source: PropStream
These aren’t failures of PropStream (it was designed primarily as a data platform), but they do create opportunities where more advanced CRM software with built-in automation tools can add significant value for serious, scaling investors.
Taking It Further with REsimpli
REsimpli addresses the scaling challenges that investors face by providing an all-in-one CRM software designed specifically for real estate investors.
Founded in 2016 by Sharad Mehta (who reports having completed over 750 deals as an active investor), REsimpli was built to provide the advanced automation and pipeline management that data platforms don’t typically offer.
Unlike platforms that require third-party integrations for essential functions, REsimpli works immediately out of the box. Users can sign up and start calling, dialing, managing leads, and running marketing campaigns without connecting external tools or services.
Complete Lead Management System
Where PropStream’s Lead Automator provides basic list organization, REsimpli offers sophisticated lead management built into the platform. The system includes comprehensive list building capabilities with native List Stacking integration, allowing investors to build targeted lists, skip-trace contacts, initiate cold calling campaigns, and send direct mail all from within the same platform. REsimpli also includes driving for dollars functionality comparable to DealMachine, all included free with any plan at no extra charge.
Source: REsimpli
The platform provides a visual pipeline where users can track leads through customizable stages.
Each lead has a detailed profile storing all interactions, property information, and communication history in one centralized location. The list stacking feature automatically identifies and removes duplicates while organizing leads for systematic follow-up, allowing you to work with both REsimpli’s built-in list-building capabilities or combine them with data from external sources like PropStream when desired.
Marketing Automation and Drip Campaigns
REsimpli transforms lead lists into dynamic marketing campaigns through comprehensive automation features.
Users can create multi-channel drip campaigns that automatically nurture leads over time through SMS, email, ringless voicemail, and direct mail. These automated campaigns ensure consistent follow-up without requiring manual intervention for each touchpoint.
Source: REsimpli
The platform includes over 90 pre-made templates for postcards and letters, with direct mail starting at 50 cents per piece. Email marketing tools provide tracking for open rates and click-through rates. Whether you’re working with lists built directly in REsimpli’s native list builder or imported from external sources, you can immediately place those leads into automated nurture sequences.
Built-in Communication Infrastructure
REsimpli includes a complete phone system integrated directly into the platform as a core feature, not a third-party integration.
Users can make and receive calls, with conversations logged to the corresponding lead record. The system supports local number purchases, call recording, and advanced call flow options for routing to team members. This built-in dialer eliminates the need to connect external calling services or manage separate phone systems.
The recently introduced AI-powered communication tools take this further.
CallAnswer AI acts as a virtual assistant that answers incoming calls, qualifies leads, and books appointments. VoiceFollow AI automates follow-up calls, while SpeedToLead AI connects team members with new leads within seconds of form submission. The AI system immediately calls leads once someone fills out a form, recognizing that sellers are highly motivated at the moment they submit their information.
AI-Powered Intelligence and Automation
REsimpli’s suite of AI agents automates tasks that would normally require significant manual effort.
These tools include LeadScore AI, which analyzes leads to prioritize the most promising opportunities, and CallGrade AI, which reviews recorded calls to provide coaching insights for sales teams.
These AI capabilities work with leads from any source, whether built in REsimpli’s native list builder, captured through driving for dollars, or imported from external platforms. Lists of motivated sellers can be placed into automated nurture sequences and managed through AI-powered qualification and follow-up processes.
Team Collaboration and Performance Tracking
REsimpli provides advanced team management features built into the platform.
The system includes role-based permissions, task assignment, and a performance leaderboard that tracks individual and team metrics. Administrators can monitor calls made, appointments set, and deals closed by each team member, fostering accountability and healthy competition.
Source: REsimpli
The KPI dashboard provides analytics on marketing ROI and lead sources. This data-driven approach helps teams optimize their marketing strategies and understand which lead sources are generating the most profitable off-market deals.
PropStream and REsimpli: Workflow Comparison
| Workflow Stage | PropStream | REsimpli |
|---|---|---|
| Property Discovery | ⭐⭐⭐⭐⭐ 160M+ property database, 165+ filters | ⭐⭐⭐⭐ Native List Builder with filters and List Stacking |
| List Building | ⭐⭐⭐⭐⭐ Advanced filters, list stacking, 20 Quick Lists | ⭐⭐⭐⭐ Build/import lists with integrated List Stacking (built-in free) |
| Driving for Dollars | ⭐⭐⭐⭐ Mobile app with route tracking | ⭐⭐⭐⭐ Mobile app included free with any plan |
| Skip Tracing | ⭐⭐⭐⭐ Integrated, free on Pro/Elite plans | ⭐⭐⭐⭐ 10,000-50,000 free credits |
| Lead Organization | ⭐⭐⭐ Lead Automator for list management | ⭐⭐⭐⭐⭐ Visual CRM pipeline with stages |
| Marketing Automation | ⭐⭐ One-off email/postcard campaigns | ⭐⭐⭐⭐⭐ Multi-channel drip campaigns |
| Communication Tools | ⭐⭐⭐ Email marketing, postcards, BatchDialer integration | ⭐⭐⭐⭐⭐ Built-in phone/SMS/email with AI (no integrations needed) |
| Pipeline Management | ⭐⭐ Basic lead tracking | ⭐⭐⭐⭐⭐ Full visual pipeline with stages |
| Team Collaboration | ⭐⭐⭐ Team access with basic permissions | ⭐⭐⭐⭐⭐ Roles, tasks, leaderboard, KPI analytics |
| Setup & Integration | ⭐⭐⭐⭐ Ready to use, BatchDialer requires integration | ⭐⭐⭐⭐⭐ All-in-one, works immediately (no integrations) |
| Primary Strength | Data discovery and analysis | All-in-one lead conversion and automation |
Final Verdict
PropStream and REsimpli represent two different approaches to real estate investing technology, with PropStream excelling at data intelligence and REsimpli specializing in execution and automation.
PropStream provides comprehensive property discovery and analysis capabilities.
Its vast database, advanced filtering, and list stacking features make it excellent for identifying motivated sellers and analyzing potential off-market deals. The platform includes basic marketing and lead management tools that can be sufficient for investors running smaller operations or those who prefer to handle follow-up through their own systems.
With the addition of BatchLeads and BatchDialer integrations, PropStream continues to expand beyond pure data into execution territory.
Get started with PropStream here.
REsimpli takes lead management and conversion to another level through systematic execution and automation, all delivered as an all-in-one solution that works immediately without requiring integrations.
Its comprehensive CRM capabilities, sophisticated marketing automation, and AI-powered tools provide infrastructure designed for high-volume operations and scaling businesses. Importantly, REsimpli includes native list building with List Stacking integration and driving for dollars features (similar to specialized competitors) at no extra charge, along with integrated dialer functionality that doesn’t require connecting third-party tools.
For investors who have moved beyond basic list management and want sophisticated automation, visual pipelines, advanced team collaboration, and AI-assisted communication ready to use from day one, REsimpli offers capabilities that go significantly beyond what PropStream provides.
That’s because it can work as a standalone platform with its built-in List Building, List Stacking, and property research features, or it can complement PropStream’s superior property database when investors want both specialized data intelligence and execution excellence.
When used together, PropStream’s data intelligence can feed into REsimpli’s execution engine through manual export and import of CSV files. Many investors find value in combining PropStream’s extensive property data with REsimpli’s advanced CRM software and automation capabilities. This approach allows you to leverage PropStream’s strength in identifying opportunities while using REsimpli’s integrated tools to systematically convert those opportunities into closed deals.
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Sharad Mehta 