This is how I stopped losing deals 

Ever had that moment where you see a missed call from a seller, and your stomach just drops?

I know that feeling all too well.

A seller finally picks up the phone and calls you, and then…silence.

Maybe they left a voicemail, maybe they didn’t. Either way, that window of opportunity is shrinking fast.

At first, I didn’t think much about missed calls – I’d just move on to the next lead. But over time, I realized that those unanswered calls were potential deals slipping through the cracks.

So I built a system to make sure no opportunity goes to waste.

Watch How I Turn Missed Calls Into Deals

Rule #1: Check Voicemail & Call Back ASAP

When a seller calls, that’s when they’re most motivated. That’s your shot.

First thing I do is check the voicemail.

If it’s just a “stop contacting me” message, I move them to a dead lead list and move on.

But if they’re even remotely interested, I call back immediately. No hesitation. Speed makes all the difference in this game.

Rule #2: If They Don’t Answer, I Let Automation Take Over

Let’s say I call back, and they don’t pick up. That’s where I set up a situational drip campaign based on what I know:

• No name, no address? I start a general follow-up sequence.
• Only their name or address? A more targeted campaign.
• Both name & address? I use a highly personalized sequence.

The first two weeks are critical; I reach out frequently, sometimes within minutes of missing the call. Then, over time, I gradually scale back to weekly, biweekly, and monthly follow-ups.

Most investors drop leads too early. I don’t. Some sellers take months to come around, but when they do, I’m the one they remember.

Rule #3: Always Qualify Every Lead (Don’t Chase the Wrong Ones)

Once I do connect, I focus on qualifying.

• Are they serious about selling, or just curious ?
• Is their asking price way off? If so, I refer them to an agent
• Do they seem like a real opportunity? If yes, I book an appointment – FAST.

And here’s a small trick that’s helped me a lot: I always collect an email and mailing address in that first call.

Why?

Because now I have multiple ways to stay in touch, even if they go dark.

Rule #4: Minimize Lead Drop-Offs (This Is Where Most Investors Lose Money)

Over the years, I’ve learned that most deals don’t fall through because of price. They fall through because of weak follow-up systems.

Here’s where I focus:

• Getting more leads to pick up the phone when I call.
• Booking more appointments.
• Tweaking my process to close more deals.

I’ve seen it happen over and over—sellers call, leave a voicemail, and then disappear.
I’ve had sellers call back weeks, even months later, simply because I stayed on their radar. 
If I hadn’t automated my follow-ups, I would have lost deals I didn’t even know I had.

My Biggest Takeaway

Success in real estate isn’t about getting lucky. It’s about having a system that catches every lead before it slips away.

I’ve refined mine over the years to work on autopilot, so I never lose a deal just because I missed a call. 

And trust me, when you stop leaving money on the table, your business (and your bank account) look a whole lot different.

Try this process the next time you miss a call. You’ll be surprised at how many deals you can still save.